"Notetaker:" vnsuter@ucdavis.edu (Vicki Suter)

CPB Steering Committee Meeting Notes
DATE: 5/23/97
TIME: 2-4 PM
LOCATION: City Council Chambers Conference Room

Attendees: Richard Lowenberg, Lynn Maynard, Lisa Matlock, Vicki Suter, Geoffrey Wandesforde-Smith.

Also invited: Joann Becenti, Joan Gargano

1. GIS Project
Progress on timeline City GIS-base map is somewhat stalled - question about installing Arc/Info for remote acess/update out at Public Works wasn't resolved. A machine has been installed at Public Works that is capable of running Arc/Info, and city owns one copy. Steve Knopf at Public Works is trying to learn Arc/Info and attach addresses based on scripts from ICE folks. Still aiming for June/July completion.

Selection of pilot project
The general target has narrowed to an integrated bioregional watershed project within Yolo County. Because of Richard's research and meetings with all agencies developing GIS projects in the region, an additional goal has been developed target at macro-level integration. The GIS Watershed Workshop (see below) will begin this process.

For the pilot project, we need to select a public policy decision that we know is going to come before a public body within the next year. The geographic region is likely to be Willow Slough (bounded by Putah and Cache Creek). The group identified datasets specific to decision-making needs:
soils
comprehensive county-wide soils survey (Spring 1998) historical layers
land surveys
aerial maps
watershed
vegetation and habitat layers
inclusive of Willow Slough
Willow Slough data deliverable

The remaining question is what group(s) the project will concentrate on. The following alternatives were discussed:

AlT 1: Water Resources Association of Yolo County (local government) - Harrison Phipps
Study - tasked with implementing the plan Task - educating the public Hired consultant to identify existing layers in county Flooding as focus - location of levees, tools for water management

ALT 2: Willow SLough/Natural Resource Conservation District

ALT 3: Kevin Yarris (County) - flooding

ALT 4: Putah Creek

ALT 5: Cache Creek stakeholders

Out of the 6/5 workshop will come selection of pilot project based on consultation with attendees, to gain information and support from group for alternatives.
Other possible partners: Water Resources Agency, Campus Bioregional project, County of Yolo, NRCS and Army Corps of Engineers.

GIS workshop
Kevin Wolf has worked with Richard to organize a GIS workshop on 6/5. The theme is partnerships - database integration and cooperation. Invitees include all of the agencies identified by Richard in his information gathering.

2. Volunteer Management Project
Progress on timeline was reviewed. Selection of pilot agencies was discussed. Volunteer Center of Yolo and Sacramento Counties is lead agency. Others to be involved include the Sutter Time Exchange Program and the UCD Internship and Career Center. DCN is the first implementation pilot agency. Selection of software platform (brief demonstration of Time Dollars)

3. Regional Demonstration Centers and Outreach
School starts in October, and student interns can be recruited at that time. Geoffrey recommends a 1:1 relationship between site assistants and demo/outreach attendees, but assured the group that he believed he can accomplish that ratio with a combination of student volunteers and paid student interns. There are 15 stations in the SunTREC.
The group discussed focusing resources on recruiting UNIX/JAVA savvy students - to create the demonstration pages in targeted development, rather than recruiting site attendants.
Geoffrey will look for students who want to work starting September.

4. Evaluation Project

Discussion of draft evaluation plan was conducted.
Potential evaluation criteria included:
Joint projects which arise from demonstration/outreach activities
potential
developed
project web log
what one thing are you going to do differently follow-up random surveys (one-on-one)

In what way do the public officials make resource allocation decisions based on their experience in the lab?

The group identified that a major problem was targeting the time frame and allowing for the natural delay between exposure to these technologies and actual changes in decision-making.