There was no quorum for the September 2, 1998 IPC meeting. The following notes are for information only. Members attending: Jason Coffer, Anne Hance Visitors: Vicki Suter Absent w. Regrets: Richard Yamagata, John Movius, Paul Healey, Steve McMahon, NOTES: 1. Agenda Tabled 2. IPC member leave-of-absence 3. Dissolution of AHCCP 4. Vicki Suter request/proposal 5. Discounted Accounts Recommendation (separate email message) ---------------------------------------------------------------- 1. The 9/2/98 Agenda was tabled until October 7, 1998 2. Steve McMahon's leave-of-absence form the IPC (on account of current over commitment in too many arenas) has been accepted with regret. 3. The AHCCP (AdHoc Committee on Content Policy) has been dissolved by the Chair (me). Original adhoc committee members are asked to provide the IPC chair with their policy rough drafts noting on the draft the extent to which committee consensus was achieved on the wording or approach. The adhoc committee will be reconstituted within a few months so that the development of content policy can continue. 4. Vicki Suter brought two projects to present to the IPC. These were both discussed by those present. (a) The Magic WAND project; (b) CPB Volunteer Management Project Sponsored Project Proposal. (a) The Magic WAND Project. Vicki has spoken to the IPC before about this project which has been proceeding as a project with several partners: "Magic WAND is an ongoing DCN-OMSoft-UCD-JBM (JBM is Jon Berkeley Management, Inc.) project. It provides for installation of high-speed connections (ISDN or better) on a pilot basis at off-campus apartment complexes in Davis, and technical and other assistance to apartment complex property owners to help encourage the widespread installation of high-speed connections to the Internet from small computer labs at apartment complexes and from apartment residences. The aspect partnered by the IPC will be to host an informational (PR) web site explaining a pilot wireless project involving wireless notebook/laptop connectivity at one apartment site and the Silo on Campus. Using the Chair's prerogative, IPC Chair Anne Hance informed Vicki that the IPC is pleased to be a partner in the Magic WAND project as shown below: Approved by IPC Chair on: September 2,1998 Project Title: Magic Wand (IPC MiniProject) Team leader/contact person: Vicki Suter Project length: 12 months Progress reports to IPC 6 month interim & 12 month final Start date: Sep. 2, 1998 End date: Sep. 2, 1999 Non dial-up accounts: 1 shell account with default 5MB storage (b) CPB Volunteer Management Project Sponsored Project Proposal. This is an extension on an existing project, which was funded by the CPB grant proposal as part of DCN's match. Vicki hoped to bring it both to the IPC and also separately to the Executive Director, to solve a problem with the Volunteer Management system portion of the CPB project. Since the IPC could not take any action and since a month's delay is probably too much delay for this project, Vicki will try to work it out with DCN's Executive Director. Vicki's problem has been the coordination with the Volunteer Center which was reorganized and became Volunteer Connection, under Yolo Connections. In addition, she has had to deal with four successive volunteer coordinators. Each time there was a change, there was a loss of time, so we are now approaching the end of October, with the following tasks undone: A) Move at least 20 agencies through Stage II (Web page + email use) B) Move at least 5 agencies through Stage III. (Dynamic web pages, email, trained organization staff person) C) Move at least 5 agencies through Stage IV. (Must use dynamic web pages linked to databases as well as other IT tools. AYSO is the only one we will be able to take even part way through Stage IV). 5. Discounted DCN Accounts for NonProfits - Recommendation from the IPC Chair. I have not heard from anyone about recommendations from DCN staff, or from OmSoft therefore here are mine: This recommendation of mine would be more aptly described as "Special Allocations of DCN Resources for Eligible Local Nonprofits. A. A non profit that subscribes to the new Lurker Account would be eligible to apply for an allocation of extra resources in the form of 5 additional MB web storage; an additional POP email address; and some additional prime time hours (to be discussed with OmSoft). B. A link at the end of the Lurker Account explanation on OmSoft's dcn_0003.htm (and the equivalent page for new subscribers) might simply say "local non-profits" and jump to an IPC page setting out the requirements for applicants who wish to ask the IPC for such special allocations. C. The IPC page would list the following (draft) eligibility/requirements a) Nonprofit must have already subscribed to the new Lurker Account before making application for the allocation of extra resources. b). Nonprofit must be 501(c)(3) c) Nonprofit group must advance DCN's goals d) Nonprofit must primarily serve Davis or Yolo County (may serve wider region as well) e) Nonprofit Must be significantly self-funded; ie. existence must not rely on any larger, supporting entity that provides 25% or more annual funding. f) Any domain name change must be limited to an alias that replaces the dcn in our domain name eg. XXXXX@YoloHospice.davis.ca.us g) The Nonprofit's web page must have a special DCN icon (will have to be designed) in the top right-hand corner of the site's front page. h) The NonProfit's email signature must include the following words: "Resources allocated by the Davis Community Network are helping this nonprofit to participate in the Information technology era." (Draft!) D. The Application procedure would involve: a) completing a form which would be automatically sent to the IPC List. (A possible format for the form has already been distributed to the IPC) b) A period of time for IPC members to respond to the chair in one of two ways:"Approve" (with no comment) or "Discuss" (Those IPC members voting to discuss should identify anything they need to have clarified and the chair will inform the applicant.) c) If a number equivalent to a quorum respond to "Approve" the application would be put onto a consent agenda for the next IPC meeting. d) if a number equivalent to a quorum respond to "Discuss" the application would be put on the agenda for discussion at the next IPC meeting. Those IPC members voting to discuss should identify anything they need to have clarified and the chair will get the clarification from the applicant. Applicants will not be asked to attend an IPC meeting unless the aplication is being discussed. Actual decisions will be made after the applicant has been excused from the meeting. -------------------------------------- This proposal will be discussed at the 10/7/98 IPC meeting