MEETING NOTES
(Prepared by Anne Hance - corrections and comments welcomed)

IPC Regular Monthly Meeting, Wednesday, July 7, 1999
PLACE:  City of Davis Computer Lab, 600 A Street

IPC Members Attending: John Batchelder,John Chiles, Jason 
Coffer, Anne Hance, Susan Martindill, Richard Yamagata

IPC Members absent: Alan Brattesani, Ed Henn, Wendy Yoder

Others Attending:  Richard Lowenberg, Steve McMahon, Jason 
Aller, Bob Bowen

1. Business 
	a) We welcomed jesikah maria ross and Autumn Labbe-
Renault as new members of the IPC.
	b) We approved the request from Tree Davis for a nonprofit 
dial-up account
	c) We approved the project proposal from Bob Bowen for a 
site for the year 2000 reunion of the Davis Senior High School class 
of 1970.
The following resources were awarded:

Approved by IPC on: 		*	July 7, 1999
Project Title:			*	DSHS Class of 70
Team leader/contact person: 	*	Bob Bowen
Team leader contact info: 	*	bbowen@dcn.davis.ca.us
Project length:			*	1 year
Progress reports to IPC:	* 	2 interim + 1 final (10/1/99; 
						3/1/00, & final
Start date:				*	July 7, 1999
End date:				*	July 7, 2000
Dial-up accounts:		*	One dial-up account
Web Team assistance:		*	Yes

	Since the reunion is to be in August 2000 we expect this 
project to request an extension of a couple of months. (The IPC 
does not award projects more than 12 months but is flexible about 
legitmate extensions.)

3. Discussions:

	a) LONG-TERM WEB PROJECTS/SITES
	Should the DCN host *long term* Web projects with 
minimum or no charge?

	A *tentative* consensus was achieved on this issue with a 
number of aspects still to be figured out.

	i) BASIC: Long term projects can be approved by the IPC
	ii) CRITERIA: The projects should be of local and useful 
character (this statement needs clarification & augmentation)
	iii) TYPE: Long Term Projects nvolving only shell accounts.
	iv) COSTS: Projects will either: have been a mini or 
sponsored project so that a DCN account already exists; or the 
project will need to pay for the first year of the shell account (about 
$50) and after that there will be no charge (refer to current nonprofit 
shell account guidelines).
(The above needs clarifying; costs were not discussed.)
	v) SPACE: Server space will be awarded in increments as 
needed but may not normally exceed 50MB
	vi) LOCATION ON THE SERVER: Some discussion 
centered around a long-time issue - can content that is not developed 
by the DCN itself be placed within the DCN's own web site. Steve 
offered the opinion that this might be possible but that DCN would 
have to assume some controls including some editorial 
responsibilities. The chair then commented that content that was an 
IPC sponsored Long Term Project would also need some oversight 
similar to the nonprofit free shell accounts which are reviewed 
annually to make sure that they  have the same basic character as 
when approved and that some activity has been happening on the 
site.
	vii) CONCERNS: Traffic and bandwidth are a consideration 
and will need to be monitored. Therefore an applicant should be told 
ahead of time that this could become an issue when the annual 
review occurs. Perhaps some fee will be needed if traffic and or 
bandwidth usage are extreme.

	Jason Aller, the author of Davis Picture of The Day attended 
the meeting to contribute to this discussion. The Committee 
expressed its opinion that the DPOTD was a good example of what a 
a Long Term Project should be. (However, Jason feeling uncertain 
of just how he wanted to continue the project, has decided to remove 
it from the web - at least for now.) 

	b) IPC ROLE IN DEVELOPMENT OF KIOSK SITES

	We reaffirmed our interest in this project and the creation of 
a Public Access subcommittee whose chair would be co-chair of the 
IPC with Anne (who would be chair of the Projects arm of the IPC 
role). It is anticipated that jesikah will assume the new co-chair role. 
An essential aspect of this new venture will be our ability to attract to 
the public access subcommittee a cadre of people with time, energy 
and a variety of skills including, most critically, technical skill and 
know-how. 

	It was realized that the new subcommittee will need to 
develop a written plan to include immediate and long-term goals and 
objectives, and some guiding policies and procedures. It will 
be especially important to establish the requirements for success at 
the outset - for example: standardize the hardware and software so 
that site maintenace will be the same at each site and on-site 
overseers can be trained as a group to deal with problems. Jason 
Coffer commented that he would be interested in helping to develop 
the requirements of the project from the technical standpoint. 
Richard Yamagata is a good resource too since he has several year
barely suitable for this use.)

	We observed that we will all need to help recruit people to 
carry out the various aspects of this project.

4.  We adjourned at 7:55pm

** NEXT MEETING - Aug 4, 1999 **


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IPC WEB SITE: http://www.dcn.davis.ca.us/~rahance/IPC/
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